Guiding Principles: Conduct Policies and Termination Procedures
Delve into Bukit Vista’s ethical framework and termination protocols for a comprehensive understanding of our policies.
Smooth Transitions: Resigning with Notice
At Bukit Vista, we respect and support your professional journey, even as paths diverge. Should you decide to move on, we ask for a minimum one-month notice to ensure a smooth transition for your team and ongoing projects. This section outlines the steps to take when you’re ready to begin a new chapter, reflecting our mutual commitment to professionalism and preparation.
Upholding Respect: Our Stance Against Harassment
Bukit Vista is unwavering in its commitment to a work environment where respect reigns supreme. We stand firmly against any form of harassment and foster a culture where every voice is heard and safeguarded. Equality and dignity are not just principles; they are the bedrock of our community. If you encounter or witness harassment, we urge you to utilize our confidential reporting mechanisms — your courage in speaking up is pivotal in maintaining our cherished work environment.
To further support our commitment, we offer comprehensive educational resources. Below, you will find two modules designed to deepen your understanding of harassment, helping you recognize and prevent it in our workplace.
Defining Harassment: Core Concepts
Explore essential definitions and scenarios to clearly understand what constitutes harassment. This module serves as the foundational layer, preparing you to recognize behaviors that conflict with our values of respect and dignity
Identifying Harassment: Key Indicators
This module extends your understanding by highlighting practical examples and indicators of harassment. It’s designed to sharpen your skills in spotting and addressing such issues, ensuring a respectful workplace for everyone.
Safeguarding Our Assets: Confidential Information & Company Property
Bukit Vista is dedicated to protecting sensitive information and company assets, crucial for our ongoing success and operational integrity. This section outlines the responsibilities every team member has in maintaining the confidentiality and security of our assets.
Respecting Confidentiality
Respecting Confidentiality
Property Care
Property Care
Navigating Termination: Policies and Procedures at Bukit Vista
Termination is a critical decision at Bukit Vista, reflecting on performance, cultural fit, and our shared vision. Applicable to all, this process includes warnings and counsel, leading to termination only after due consideration and documented HR warnings.
Scenarios Leading to Termination
Outlined here are key scenarios, including cultural misalignment and insufficient role performance, which may prompt termination as per Bukit Vista’s policy standards.
| Possible Scenarios | Cases | Action Points |
|---|---|---|
| When the employee/intern does not inspire delight or live the vision and mission of the company. | Deviating company culture. Essentially unable to follow, implement, maintain, or improve company culture at its finest. Shows a lack of integrity. Shows little to no transparency among the team members or within the company. | Immediate Termination |
| Harassment | Immediate Termination | |
| When the employee/intern doesn’t show the minimum hiring requirements of Bukit Vista during their employment | The employee/intern does not show a growth mindset, bias to action, or self-learning capability. | Warnings |
| When the employee/intern doesn’t show the secondary requirements. | The employee/intern shows inconsistent motivation to work, grow, or learn during their employment. Shows a lack of capacity and is unwilling to improve self-awareness. Shows no improvement in their core understanding related to their role even after consistent mentorship. | Warnings |
Termination Procedures: Steps and Considerations
Explore the structured process Bukit Vista follows when proceeding with termination. This ensures fairness and due diligence at every stage.
Initiation of Termination
This step involves upper management submitting a formal proposal and accompanying evidence to HR, initiating the termination review.
Evidence Assessment
HR critically reviews all documentation provided to confirm validity, ensuring a fair and unbiased evaluation process.
Warning Delivery*
Employees receive warnings with clear feedback and a set timeframe for improvement, providing an opportunity to realign with company standards.
Final Decision Meeting
The termination decision, if necessary, is communicated during a final meeting between HR and the employee, concluding the process with transparency.
*HR issues up to two warnings, with each accompanied by a period for improvement. The first is delivered through a one-on-one meeting, and if necessary, a second through a written letter, outlining the required changes in performance or behavior.
Post-Termination Process: Next Steps and Support
This part of our policy outlines the steps Bukit Vista takes after a termination decision has been made, ensuring a respectful transition and closure for both the employee and the company.
1. Exit Interview Conducted by HR
- Objective of the session:
- Ensure that HR considerations regarding severance pay are provided.
- Complete the termination process by filling in the handover listings, removing company access, and returning company assets.
- This session should be conducted on the same day as the termination announcement.
2. Announce in Slack and All-Hands
- Objective of the session:
- Deliver the termination announcement to everyone in the company.
- Elaborate on the reasons and evidence for the decision and raise awareness to avoid reinventing the wheel.
- Give everyone a chance to express their opinions or to ask questions.
- This session will be held to announce the termination of an employee (excluding interns), while intern terminations will be announced at the team level.
- The Slack announcement is to be made on D-Day, while the announcement at the All-Hands meeting will be delivered in the upcoming meeting.