In the vibrant city of Yogyakarta, Bukit Vista offers an exceptional setting for hosting engaging and memorable round table talks. These gatherings serve as a platform for sharing insights, fostering discussions, and building community among guests. Here, we will delve into the meticulous process of how to Host a Round Table Talk at Bukit Vista’s Yogyakarta base, drawing from the experiences of me, Dea Novita, as a dedicated member of the PR team.
The Three Key Roles to Know How to Host a Round Table Talk
During the round table talk itself, three main roles are crucial for its success: the host, the middler, and the documentation team. The host is responsible for welcoming guests, guiding them through the event, and ensuring a positive experience. The middler facilitates discussions, engaging with guests to make the dinner memorable. Lastly, the documentation team captures the essence of the event, ensuring it can be cherished and shared in future articles.
Hosting a round table talk involves more than just gathering people. it’s about creating an environment that encourages open dialogue, fosters connections, and leaves a lasting impression on all who attend. Through meticulous planning and a dedication to detail, Bukit Vista’s approach to these events exemplifies their commitment to excellence and community building.
Preparing the Round Table Talk Main Room
The initial step in hosting a round table talk involves preparing the venue to ensure a welcoming and organized environment. At Bukit Vista’s Yogyakarta base, the living room is transformed into the main venue. The preparation process starts with a thorough cleaning, sweeping, and mopping of the room to ensure it’s free from clutter and unnecessary items. Assistance from colleagues is enlisted to help tidy up the space, setting the stage for a seamless event.
Setting the Tables
For the arrangement of the tables, two distinct types are employed: a white round table and a rectangular brown table. The round table, having been a fixture of these talks for five years, and the square table, accommodating around four guests, are arranged parallel to each other to facilitate interaction among attendees. Tablecloths are draped over the tables not only to protect them from stains but also to enhance the aesthetic appeal of the setting. Dishes are then meticulously arranged, with five clay plates placed on the round table and four glass plates on the square table. Cutleries are positioned with spoons on the right and forks on the left, alongside nametags and glasses for each guest.
Beverage Preparation
The beverage of choice for these occasions is a refreshing infused water made with cucumber and lemon. This drink is not only easy to prepare but also adds a touch of elegance to the event. Sliced cucumbers and lemons are carefully layered in a container with ice cubes, creating an aesthetically pleasing and balanced infusion. This infused water is strategically placed near the guest movement area, ensuring easy access for all attendees.
Final Touches and Food Ordering
With the tables and chairs perfectly arranged, and the infused water ready, the focus shifts to ordering food. The selection typically includes healthy options and local delicacies, ensuring freshness and variety for the guests. Jus, a popular local juice, is ordered from Pangilon to complement the meal. The front room is tidied up once more, with snacks and treats prepared to welcome the guests warmly.
Music is played to enliven the atmosphere, and an LED banner, designed through Canva, is set up to animate and present to the guests, adding a modern touch to the traditional round table talk setting.
Conclusion
At Bukit Vista, we’re not just preparing; we’re eagerly anticipating the opportunity to welcome you to our next Round Table Talk in the heart of Yogyakarta. Our team has meticulously arranged every detail to ensure an engaging, memorable, and seamless experience. From the inviting setup of our venue to the thoughtful arrangement of our tables and the refreshing touch of our infused water, we aim to foster insightful discussions and build a vibrant community among our guests.
But what truly sets our Round Table Talks apart are the people: our hosts, middlers, and documentation team, all ready to make your experience unforgettable. Whether you’re seeking to share insights, foster discussions, or simply connect with like-minded individuals, we’ve crafted the perfect environment for open dialogue and lasting connections.
Don’t miss out on this unique opportunity to be part of something truly special. Contact us now to book your schedule and secure your seat at our next Round Table Talk. Let’s create meaningful conversations together.